Posts tagged #Technical Writing

Abigael Donahue: Technical Writer

Name: Abigael Donahue

Age: 24 years

College & Majors/Minors: Bachelor of Arts in English from Norwich University, Class of 2015

Current Location: Cambridge, MA

Current Form of Employment: Technical Writer at HubSpot

Where do you work and what is your current position?

I work as a Technical Writer at HubSpot, a global marketing and sales software company. I translate complex software concepts—from operating the CRM to setting up technical integrations—into human language that users can understand and look forward to reading.  

In the tech industry, writing is very prominent. HubSpot needs people to build the software, but also people to communicate its functionality and strategy. That’s where I come in.  

On a regular day, I’ll work across departments including product, engineering, content, and technical support to stay on top of what’s happening with the software. I then use this information to plan new content or edit existing documentation to ensure that our articles accurately reflect the software’s most up-to-date functionality.

Additionally, I take on writing opportunities at HubSpot unrelated to my core role, including blog writing and editing as well as writing projects outside of work. I store all of my writing samples in my online portfolio. In a nutshell, I use my writing every day at HubSpot to communicate the functionality of and strategy behind the software.

Tell us about how you found your first job, and how you found your current job (if different).

Throughout my time as an English major in college, I always had people sarcastically tell me, “Good luck finding a job!” While thoughtful of them to share their good wishes, I didn’t need any luck. Finding a job with a B.A. in English was not an issue at all. I graduated in May 2015 and I landed my first job one month later as a Marketing/Proposal Coordinator at Hoyle, Tanner & Associates, Inc., a civil engineering firm.  

I found the job posting online on a job board, and I applied, as I did with many other jobs. You really have to make job searching your full-time job after graduation. In total, I probably applied to over 90 positions during that one month between graduation and my first day at Hoyle, Tanner.

“I found the job posting online on a job board, and I applied, as I did with many other jobs. You really have to make job searching your full-time job after graduation. In total, I probably applied to over 90 positions during that one month between graduation and my first day at Hoyle, Tanner.”

My primary responsibility was working across different engineering teams to create content for our technical proposals. I wrote technical content, designed proposal layouts, copy edited too many pages to count, and combined content from a diverse group of contributors to produce cohesive documents that told our clients who we were and what skills we had to offer.

I also wrote for the company’s blog when I wasn’t working on proposals.

I later applied the technical content creation, writing/editing, and communication skills I built at Hoyle, Tanner to my first job at HubSpot in May 2016. I found HubSpot while I was researching marketing (I always wanted to learn as much about the industry I was working in). I applied online and interviewed for the first round two days later. I initially came on board as an Associate Technical Support Specialist, where I provided support to HubSpot users in all areas of the HubSpot software. After nine months, I was promoted to a CRM/Sales Product Specialist. While writing wasn’t my full-time job yet, I continued to write as much as I could for different content platforms until I landed the Technical Writer position in August 2017.

While my career is only a little under three years old, I have fine-tuned my writing, editing, and content creation skills while building up my technical expertise and product knowledge.

What was another writing-related job that was important in your career?

I had the privilege of doing freelance editing and research projects for one of my Norwich professors, Professor Sean Prentiss.

Not only was I a student of his for a couple writing classes, but I also worked closely with Professor Prentiss on The Chameleon, Norwich University’s literary journal. I was a member of the editorial team for three years before taking on the role of Editor-in-Chief during my senior year. I also worked with him on a grant writing project for the Vermont Humanities Council. We put the contribution toward Norwich’s PoemCampus celebration. Over the course of my time at Norwich, we worked together to highlight the importance of literary arts on a military campus.

After graduating, I had the pleasure of copy editing Professor Prentiss’s work; projects ranged from textbooks to autobiographies. He’s such a gifted writer and I’m so honored I was included in his writing process for a variety of his publications.

What did you do in college to prepare for your post-grad life?

During my first two years, I focused solely on immersing myself in writing and literature, the two loves of my life. By throwing myself into my academics, I started building skills that I could apply to my future career: communication, writing, research, and public speaking. I also learned how to create and defend an argument after writing an abundance of essays which all required a well-researched thesis.

“Getting a job requires you to know how to market the experience you have. As an English major, you have the skills you need to succeed in a range of industries. You just need to market those skills to specific positions.”

My junior and senior years were no exception. I continued to focus primarily on my studies and getting as much out of the curriculum as I could. Four years fly by, and that was starting to sink in as I aged out of the University. I tried to absorb as much as I could from every class I took.

However, I also started weaving in some career planning. I joined a mentorship program and chatted with my professors who had backgrounds in publishing and writing, two fields I wanted to explore post-graduation. On top of that, I worked with Norwich’s Career Center to get tips on creating a résumé and cover letter and to practice my interviewing skills.

To best prepare for a post-grad life, focus on getting good grades (they do matter, like it or not), working hard in your classes, and pursuing side projects that interest you. You can then layer in some light career planning such as interviewing and job application practice with your University’s career center. Getting a job requires you to know how to market the experience you have. As an English major, you have the skills you need to succeed in a range of industries. You just need to market those skills to specific positions.

Looking back now, I wish I didn’t stress so much about graduation. After getting a job, the rhythm of the work world becomes natural, just like college. If you’re a current college student, slow down and don’t be in a rush. It’s easy to get caught up in your own thoughts about moving on to the next big thing, constantly strategizing on how to succeed in the career you don’t have yet.

What is your advice for students and graduates with an English degree?

The people who say you can’t get a job with an English degree are the ones who never tried. You can go far with a degree in English. Articulation holds more power than anyone can imagine.

Click here to visit Abigael Donahue's website! 


Posted on February 17, 2018 and filed under Technical Writing, Interview, Interviews.

Celeste Roberts: Technical Writer

Name: Celeste Roberts

Age: 27

College and Majors/Minors: Nicholls State University - Class of May 2011 - English/Creative Writing with humanities and psychology minors

Current Location: Houma, LA

Current Form of Employment: Technical Writer for a Design & Construction Company and Monthly Contributing Writer for What Now Magazine

Where do you work and what is your current position?

I have worked for three years in Houma, LA, as a technical writer for Submar, Inc., a turnkey professional services company that identifies erosion problems and designs, manufactures, distributes, and constructs a variety of onshore and offshore erosion control solutions. I compose proposals after interpreting field survey forms, drafts of the project sites, and estimates. Each proposal features a site-specific solution to the erosion issue. I also edit legal documents, safety manuals, and company literature, and I track in-house and out-going projects. If a construction project is near our office, I sometimes visit the site with co-workers. In 2016, I started social media and company newsletter committees to showcase Submar's projects externally and internally.

I also freelance monthly as a feature writer for a local magazine, What Now, which shares information on events, shops, people, and restaurants in my hometown.

Tell us about how you found your first job, and how you found your current job (if different).

My first job after graduating from college was in retail at a department store. I actively applied for various jobs while working and saving money. My ultimate goal was to teach English in Japan before settling in a career, but I knew I had to have a backup plan in case my dream didn't happen.

After six months of working in retail, I interviewed with Amity Corporation and accepted a teaching position in Tottori, Japan, where I lived and taught English for six months. It was a life-changing experience that built my confidence and showed me how important proper communication is. About four months after I returned home, I heard a former classmate was starting a local magazine, so I sent him a message and expressed my interest in contributing as a writer.

Shortly after, I accepted a job as the technical writer at Submar in March 2013 after submitting my resume for a completely different position. The manager interviewing me saw my portfolio and noticed my writing abilities, so he mentioned an unadvertised technical writing position if the company president approved (which he did!).

“My campus job taught me how to work with a variety of personalities and also how important knowing one’s audience is. For example, the proposals I compose on a daily basis require technical language and terms specific to our clients while my feature stories for the magazine are more conversational and creative.”

What was another writing-related job that was important in your career?

I worked as a writing and French tutor for three years on campus. I assisted students from all disciplines and for all types of classes—English, business, culinary, Family and Consumer Sciences, biology... you name it! I helped many students who learned English as a second language, which challenged me to explain grammar rules and syntax a bit differently than I usually did for native English speakers. As writing tutors, we were not allowed to proofread and edit students' papers; we encouraged the student to read his or her paper aloud in order to identify any transition errors or content issues. Our job was to instill confidence and knowledge in "tutees" so that they could become more effective writers. My campus job taught me how to work with a variety of personalities and also how important knowing one's audience is. For example, the proposals I compose on a daily basis require technical language and terms specific to our clients while my feature stories for the magazine are more conversational and creative.

What did you do in college to prepare for your post-grad life?

In addition to working in the Tutorial and Academic Enhancement Center, I served as the president of English Society for two and half years and the editor of Mosaic, the campus literary magazine, for one year. I learned marketing and networking skills through my leadership positions. I helped to restructure English Society and market it to encourage more students to join, and now English Society is one of the most popular clubs on my alma mater's campus. I also developed camaraderie with my professors and showed them my determination to succeed within my degree program and in my future career.

“Your degree gives you the critical thinking skills, discipline, and communication proficiency not every degree program has. Writing is a skill that an employer does not have time to sit down and teach you; however, you can learn what your company is about and how to help it flourish with your abilities.”

What is your advice for students and graduates with an English degree?

Become involved on campus with any clubs or organizations that interest you and could allow you to showcase your skills. Compile a portfolio of your best works to show potential employers; seek out freelance jobs for a magazine or newspaper to build your material. The "real world" needs your skills more than you realize. Co-workers, friends, family, and referrals reach out to me for editing and writing tasks or freelance jobs frequently. Your degree gives you the critical thinking skills, discipline, and communication proficiency not every degree program has. Writing is a skill that an employer does not have time to sit down and teach you; however, you can learn what your company is about and how to help it flourish with your abilities. Step outside of your comfort zone and apply wherever you can. You never know who will take notice of your resume and talents.

You can check out Celeste's online portfolio here and connect with her on LinkedIn.


Posted on September 17, 2016 and filed under Technical Writing.

Rachel Tallis: Technical Writer & Project Manager

Name: Rachel Tallis

Age: 23

College & Majors/Minors: University of Delaware, English Major with a Concentration in Professional Writing

Current Location: Boston, MA

Current Form of Employment: Full Time Technical Writer and Project Manager

Where do you work and what is your current position?

I work at Sovos Compliance in Massachusetts as a Technical Writer and Project Manager.

Tell us about how you found your first job, and how you found your current job (if different). 

I’ve had several online writing internships throughout my college career which I found through speakers in classes and e-mails from my department. However, this is my first full time job which I found by using several job hunting websites, such as Monster and LinkedIn.

What was another writing-related job that was important in your career?

Starting off as a Fashion Merchandising Major, I found myself in online blogging internships which really helped guide me to my current profession. My first internship was writing men’s fashion articles for Men’s Fashion by Francesco, an online magazine. This was important to my career because it showed me how to combine my love of fashion with my passion for writing.

What did you do in college to prepare for your post-grad life? 

“Internships are not just a great resume builder, but they’re great for self-growth as well. Try different types of internships to help you figure out what path you want to take for your profession.”

I completed three online blogging internships throughout my undergraduate career. Each of these internships provided me with knowledge of the business world and showed me how many options I had as a Professional Writing major. My English classes helped me improve on my writing, although my internships taught me how to write in AP Style, which is a common style for articles. I spent my last semester applying to jobs and was lucky enough to receive a job offer right after I graduated.

What is your advice for students and graduates with an English degree?

My advice for students with an English degree is to not take your opportunities for granted. Internships are not just a great resume builder, but they’re great for self-growth as well. Try different types of internships to help you figure out what path you want to take for your profession. My advice to graduates with an English degree is to be patient. Your first job may not be your dream job, but you will find wonderful experiences and opportunities to learn and grow.

You can check out Rachel's professional portfolio HERE, take a look at her cooking blog HERE, and connect with her on LinkedIn HERE


Posted on June 19, 2016 and filed under Technical Writing, Project Management, Blogging.

Heather Greiner: Technical Writer

Name: Heather Greiner

Age: 45

College & Majors/Minors: University of California, Santa Barbara

Current Location: Los Angeles, CA

Current Form of Employment: Technical Writer

Where do you work and what is your current position?

I am the Scribe in Chief at CounterTack, Inc, I serve as the Senior Technical Writer.

Tell us about how you found your first job, and how you found your current job (if different). 

I fell into technical writing right out of college. I applied for a receptionist position with a small computer hardware manufacturer in Southern California and the office manager felt I was overqualified for the position and suggested I speak to the president of the company about a better post. I had never heard of a technical writer, but my degree in English and my background as a mechanic made for a good fit. I have been a technical writer for over 20 years now and I have worked for movie studios, IT security companies, large banks, and a major university. My current position I found through a recommendation of a former coworker—his new company needed someone who could create end-user documentation for a highly complex security project.

“Creating the habit of writing every day and finding a new author or a new genre each month keeps you on top of your game.”

What was another writing-related job that was important in your career?

I have had the opportunity to write a column for Valley Scene Magazine, I get to write restaurant and hotel reviews, and often get a chance to write about the local music scene. It's a great opportunity to flex a different writing muscle, and to reach a different audience.

What did you do in college to prepare for your post-grad life?

In college, I made sure to study a wide range of disciplines under my major; I took linguistics courses to better understand language and culture; I studied prose and poetry, and Eliot, Pound, Milton, Byron, and Shakespeare were a few of the seminars I took each quarter. Expanding my base to further understand how people perceive the written word has been vital to honing my skills to reach my audience regardless of their level.

What is your advice for students and graduates with an English degree?

The best advice I have is to write every day and push yourself to read something new each month. As you get older it gets harder to find time, or make time, to do the things you love. Creating the habit of writing every day and finding a new author or a new genre each month keeps you on top of your game.

You can connect with Heather on LinkedIn


Posted on April 29, 2016 and filed under Technical Writing.

Tara M. Clapper: Technical Editor, Freelance Fiction Editor, & Creator of The Geek Initiative

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Name: Tara M. Clapper

Age: 34

College & Majors/Minors: I have a BA in English with a minor in music from McDaniel College in Westminster, MD.

Current Location: Mt. Holly, NJ (Greater Philadelphia Area), USA

Current Form of Employment: I'm employed full time as a technical editor (blog editor) at SEMrush. I freelance as a fiction editor and also manage my own website about women in geek culture.

Where do you work and what is your current position?

I'm a technical editor at SEMrush. In this role, I oversee the editorial direction of an industry recognized digital marketing blog. My background is in content management and digital publishing. Publishing isn't the most stable field, and I transitioned into the more robust tech industry by doing exactly what I love – managing a blog!

Tell us about how you found your first job, and how you found your current job (if different).

My very first job out of college (2003) involved copyediting job references and applications. It wasn't a very satisfying job; the company was huge and it was too much structure for me. I immediately switched to a submissions representative position at Xlibris, a self-publisher. I was able to help writers achieve publication before this was done on Amazon Kindle Direct Publishing (KDP). The staff soon discovered that I could copyedit manuscripts with a fast turnaround (the rest of it was outsourced to an overseas location), and I then offered input on the company's product and services catalog.

My position was outsourced; I was rehired and promoted to work on a pilot project, but that fell through. After that, I went through a few rough years of serving coffee at Starbucks (which doesn't pay a lot, though they treat their partners very well) and started freelancing on Associated Content, which later became the now-defunct Yahoo! Contributor Network. I explored academic publishing, marketing, and web copy writing in freelance and full-time positions, but my passion has always remained focused on geeky stuff like tech an entertainment.

What was another writing-related job that was important in your career?

Freelancing. Even when I was serving coffee, I was moonlighting as a content writer. This allowed me to develop my craft, always state that I was a paid writer, and learn to take criticism from editors (which, in turn, made me a much better editor as well). Freelancing is appealing because you can be your own boss, but when you have editors or clients, you're working for them. Instead of one problematic boss, you could have many. That can really make you appreciate decent bosses when other people complain.

What did you do in college to prepare for your post-grad life?

I was always interested in being 'in publishing,' but my school didn't offer editing classes. I took independent studies, worked on the college paper, and invested my time in the arts. Performing on stage made me a much more confident public speaker – like most writers, I was (and am) much more comfortable with written communication. Verbal communication is something I still work on and I'm currently active in a local theater group and a live action role playing game. I write plays and portray characters who face challenges; these extracurriculars are constants in my life and help me develop my leadership skills.

There's this big perception that the arts (including creative writing) provide no stability. When corporations failed and Google Panda destroyed most of my freelance clients, the arts were my constants and marketing was my day-to-day survival. Now I'm in a role that combines both; it feels stable and engaging since SEMrush is an agile company.

The most important thing I did during college was know myself and my beliefs. Running two blogs, I have to make editorial decisions that affect corporate and personal branding. The posts I approve are seen by household names and brands. Especially on The Geek Initiative, my own site, I need to determine the voice of the publication. I often consult with others whenever I come across a grey area. A good editor knows when to reference a style guide, dictionary, or policy. It's a strength to check yourself.

I wish I had taken the time to learn some practical things early: how to change a tire, how to balance a checkbook, how to sew, and how to manage finances for a small business. I should have picked up a minor in business as well.

What is your advice for students and graduates with an English degree?

If you're not satisfied with your current job, keep looking. Stability is important, but most employers will outsource you, shut their doors, and offer little regard for your future. It's great to care about your product and your employer, but if your employer doesn't take an interest in your personal brand or consider your strong social media presence an asset, start looking elsewhere. Find an employer who values you for who you really are. I'm willing to give 150% for SEMrush and network for the company on the weekends because they support the development of my personal brand. Some of my previous employers were threatened by my creative pursuits and enthusiastic social media presence.

Practical advice: Become acquainted with a trusted lawyer, doctor, and accountant/financial expert, especially if you're like me and you're better at managing words and projects than numbers.

People will tell you that an English degree is too generic or useless. If you haven't found your esoteric specialty, do everything you can to find it. Cling to it. Know that it will evolve. Integrate it into your life. It will differentiate you from everyone else.

Always freelance and – especially for women – know your value (as "Agent Carter" says).

You can find Tara online at GeekInitiative.comTaraWrites.comtmc.pressfolios.com. You can also connect with Tara on LinkedIn.


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Posted on September 7, 2015 and filed under Technical Writing.

Carol Ayer: Technical Writer & Freelance Writer

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Name: Carol Ayer

Age: 51

College & Majors/Minors: UC Berkeley, B.A. in English

Current Location: Northern California

Current Form of Employment: Technical Writer and Freelance Writer

Where do you work and what is your current position?

I've worked on and off for the last 25 years for a company that produces travel-training software. I'm currently telecommuting for the company part-time. My title is Technical Writer, although I spend more time on editing and proofreading than on writing. Also, a lot of my job is ensuring that the program is working correctly. I work on lessons, quizzes, tests, and workbooks (the latter is in physical form; everything else is online).

I also work as a freelance writer. I've sold poems, personal essays, and fiction to magazines and ezines. A small epublisher published my romance novella in 2009, but I have since gotten the rights back and have self-published the book on Kindle. I'm currently working on a cozy mystery, which I hope will become the first in a series.

Tell us about how you found your first job, and how you found your current job.

Well, I have to confess that my technical writing job is with my brother's company. So I didn't have to take any tests and I didn't have to interview! (I'd like to think that I was hired partly because of my English degree). My first job after college was not a writing job at all. I worked at a storybook park called Children's Fairyland. I was going to be a teacher, and I needed a summer job before I started student teaching, so I applied to Fairyland. I ended up not becoming a teacher after all, and stayed at Fairyland for several years. Although I didn't use my English degree, I later found my time there to be quite fruitful. Many of my short stories and books are set at a storybook park.


What's a storybook park?

Storybook parks are rather rare these days. They're also called fairytale parks, and were the precursors to theme parks. Walt Disney actually visited Fairyland before he built Disneyland. In the 50s, there were a number of them around the country. They aren't as popular anymore, what with the proliferation of theme parks, but there are still 10 or so left.

They are built around works of children's literature. So any given storybook park might have sets based on Alice in Wonderland, Jack and the Beanstalk, The Three Little Pigs, The Owl and the Pussycat, etc. Live animals are often part of the sets. At Fairyland, we had goats (Three Billy Goats Gruff) and pigs (Three Little Pigs), for example. Usually there are a couple of small rides, too, such as merry-go-rounds or Ferris wheels.


What was another writing-related job that was important in your career?

I worked at a local newspaper part-time during my college years. The job consisted mostly of proofreading and filing. I was working on the day that Reagan was shot. The newsroom went crazy. It was scary but exciting, and fueled my desire to work in journalism. I later realized that I was way too shy to be a reporter. I also work much better on my own.

 What did you do in college to prepare for your post-grad life?

As just noted, I was interested in journalism for a time. I wrote a freelance article for the Daily Cal, but that's it. I wish I had done more with creative writing during that time.

What is your advice for students and graduates with an English degree?

My problem was that I didn't think I could make a living as a writer, which is what I'd wanted to be since I was a child. So I thought that journalism would be a good fit for me. When I realized otherwise, I flailed around quite a bit. It was suggested to me that I could become a teacher, but that wasn't right for me, either. I wish I had just overcome my practical side and attempted to write way back when. Thirty years after getting my English degree, I'm finally doing what I'd always dreamed of— writing. So my advice would be to follow that dream if that's why you've chosen English. Being a writer is difficult in many ways--not least of which, it *is* hard to earn a living at it--but it's the best job in the world. My other job satisfies my urge to catch spelling mistakes and typos, which I would guess is pretty typical of those of us who majored in English. If you're like that, too, I would suggest looking for an editor position of some sort. Actually, *any* company should be happy to have someone who is good at writing and who uses grammar correctly and knows how to spell.

Visit Carol on her website www.carolayer.com, and connect with her on twitter @storyparkgirl.